Basic Function of Position:
The US President's Emergency Plan for AIDS Relief (PEPFAR) represents the US government response to the global HIV/AIDS epidemic and is the largest commitment by any nation to address a single disease in history. Thanks to American leadership and generosity, alongside the work of many partners, PEPFAR has saved millions of lives, averted millions of infections, and changed the course of the epidemic. One important component of PEPFAR is implementation of the Determined, Resilient, Empowered, AIDS-Free, Mentored, and Safe (DREAMS) program; with the aim to reduce the risk of HIV among Adolescent Girls and Young Women (AGYW).
The USAID Project Management Specialist – DREAMS (the “Specialist”) will serve as a Contract Officer’s Representative/Agreement Officer’s Representative (COR/AOR) or Activity Manager and provide senior-level programmatic and technical guidance to the planning, implementation, and monitoring of DREAMS-related programs. As a senior-level resource, the Specialist provides technical and programmatic guidance to the Health Office, other offices in the Mission, U.S. Government Agencies, the PEPFAR Coordinating Office, host country government, and other development partners in order to support a coordinated, strategic approach in HIV prevention for AGYW and DREAMS-related programming.
The position is located in the USAID Office of Health. The jobholder reports to the USAID PEPFAR Program Director and has no supervisory responsibility.
NB: This is a Standard Position Description (SPD), designed for use in multiple locations; for this reason, percentages of time for each Major Duty are omitted.
Major Duties and Responsibilities:
Technical Guidance and Leadership
- Serves as a senior-level technical resource for the Health Office in the area of comprehensive HIV prevention for AGYW to ensure development of key systems that effectively integrate across the entire health portfolio.
- Works collaboratively with the PEPFAR program technical leads across US agencies and with host country agencies to identify opportunities for collaboration and ensure complementarity among AGYW programming, including prevention of and response to gender-based violence.
- Provides technical assistance and oversight to implementing partners to ensure that the DREAMS activities are carried out in alignment with approved work plans and PEPFAR DREAMS guidance and priorities.
- Stays abreast of state-of-the-art knowledge on programming and coordinates exchanges and sharing of best practices among USAID, USG and other stakeholders to strengthen AGYW interventions.
- Guides USAID and host country government on strategic decisions and policy formulation to strengthen interventions for AGYW.
- Serves as a COR/AOR and/or Activity Manager for HIV prevention for AGYW programs/projects/activities awarded through the Health Office, providing financial and programmatic oversight to ensure contracts and grants achieve anticipated results, and are linked to and enhance attainment of the Health Office, Mission, and USG objectives.
- Participates in activity design of new PEPFAR funded activities for AGYW, including developing program descriptions and other technical components for new procurements.
- Conducts site visits as required in order to monitor progress, and to provide technical and programmatic recommendations to ensure effectiveness, efficiency and judicious use of U.S. Government (USG) funding
Representation and Reporting
- Represents the Health Office, Mission, and USG at national and/or international technical and programmatic meetings, within various working groups, the interagency, senior host country officials and other social sector donors, government officials, and IPs.
- Conducts data and trend analysis and provides technical recommendations to improve the performance of the DREAMS programs at both site and national levels.
- Prepares ad hoc reports as required for the Mission, USAID/Washington, Office of Global AIDS Coordinator (OGAC), donor coordination groups, and others.
- Drafts talking points and/or speeches for the Office Chief, Mission Director, Ambassador and others, as required, and prepares briefing papers, presentations, and coordinates site preparations for VIP site visits.
- Provides leadership on DREAMS-related inputs to the development of the annual PEPFAR Country Operational Plan (COP) and ensures strong monitoring and oversight of the DREAMS portfolio through the quarterly PEPFAR Oversight and Accountability Review (POART), Semi Annual Performance Report (SAPR), and Annual Performance Report (APR).
- Supports annual budget allocation for DREAMS programming, and maintains DREAMS activities financial tracking, including that obligations, expenditures, and budget pipelines conform to action plans.
- Prepares information sheets, presentations, and other documents about US government funded AGYW programs. Draft briefing materials, progress reports, memoranda, and other Front Office communications materials as needed. Identifies and submits success stories, best practices, and images to be highlighted by USAID media.
Supervision Received: Works under the general supervision of the designated Team Lead. The supervisor makes assignments in terms of overall objectives and resources available. Completed work is reviewed in terms of achievement of program/project/activity goals, effectiveness in meeting host-country and USAID objectives, and integration with other initiatives in the Health Office and Mission portfolio. Some technical direction may come from other professionals in the Office; in general, however, the Specialist will be expected to exercise considerable autonomy and best judgment in discharging the duties of the assignment.
Supervision Exercised: Continued supervision of other Mission staff is not contemplated.
Available Guidelines: Available guidelines include USG program/project/activity guidance, rules, and requirements; USAID Mission Orders, Mission strategy, and other relevant reports; the ADS; USAID Mandatory and Standard Provisions, and the FAR and AIDAR; and, PEPFAR operational plans, Country Operational Plans, host-government Five-Year Strategic Plans (or equivalent), and other published and unpublished guidelines. Guidelines are often general in nature and not specific to the situation at hand, requiring considerable interpretation.
Exercise of Judgment: The Specialist exercises expert judgment is required for developing, coordinating, managing and reporting program and project activities. High level sound judgment is required to make decisions based on careful analysis of facts and variables, possible alternatives and potential political and development implications and impact. Expert judgment must be exercised to complete work independently, monitor implementation of activities and maintain accountability for results achieved.
Authority to Make Commitments: The Specialist exercises the authority given to activity managers and COR/AORs and may make administrative arrangements consistent with ADS guidance and Mission and Office policy. The Specialist takes action and establishes priorities based on available guidelines and professional judgment. Guidance is sought when needed, and superiors informed of activity and project status. Within the scope of the authority delegated, the Specialist may indicate to ranking counterparts and IPs that they will make a recommendation to USAID on a specific activity, issue, or problem. The Specialist has no independent authority to commit the USG to the expenditure of funds but may negotiate ad referendum for the supervisor.
Nature, Level, and Purpose of Contacts: The job holder has a full range of contacts within the Mission at all levels and maintains contact implementing partners regarding program implementation. Within the Embassy, contacts are with counterpart and senior staff at USAID, CDC, DOD and State Department. Frequent and substantive personal contacts with mid- and high-level officials of the GON, other donors, and civil society, are for the purpose of explaining and defending PEPFAR and USAID policies, objectives, and procedures; to transmit and interpret host country government and private-sector attitudes and concerns to senior USAID officials; and to directly influence the host country government, USG inter-agency and development partner investments and activities in the sector. In addition, the Specialist provides technical assistance and guidance on best practices to USG staff, and host-government and partners.
Time Expected to Reach Full Performance Level: One year.
EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1
. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c)
. In accordance with FAR 52.215-1
, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far
The following factors, and points for each, will be the basis for the evaluation of applications meeting the required minimum qualifications. All applications will be evaluated based on the documentation submitted with the application. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation.
1. Work Experience (50 points)
2. Skills and Abilities (30 points)
3. Job Knowledge (20 points)
How the Selection will be made:
The successful candidate will be selected based upon the following:
- A preliminary review of the applicant's submitted package (which includes the cover letter and CV) to establish that minimum educational, work experience and English writing fluency requirements are met;
- Assessments to include English writing skills, and Microsoft Office proficiency that might include any of the following: Word, Excel, PowerPoint; and any technical skill test that might be deemed appropriate;
- A personal face to face interview; and
- Reference checks.
USAID/SA’s Human Resources Section will perform the preliminary review (Step 1 above) to eliminate those applications that do not meet the minimum educational and written English language requirements before forwarding the rest to the Technical Office or Technical Evaluation Committee (TEC) for further review and assessment.
The TEC will review each of the forwarded applications against the established evaluation criteria to develop a shortlist of applicants to be tested and possibly interviewed. Applicants will be contacted for testing (Step 2) and/or possibly interviews. Based on the results of the tests an applicant may be dropped from the interview list.
Following the interview (Step 3), during which the applicant will be evaluated against the established criteria, the TEC will make a preliminary determination of candidates to be considered for employment and forward that list to HR. The TEC Chairperson will conduct and document reference checks (Step 4) and advise the TEC members of the results of these checks. Please note that references may be solicited from current as well as former supervisors in addition to the references you provide in your application package. References will only be solicited for those interviewed applicants who are being considered for ranking.
Based on this final input, the TEC will make its final decision on candidate ranking, prepare a selection memo for the review and approval of the Contracting Officer, after which an offer of employment will be made to the successful candidate. Unsuccessful candidates who were interviewed will be contacted and advised of their non-selection. As positive medical and security clearances are a condition of employment, the selected candidate will undergo stringent investigation prior to employment with USAID/SA.
Submitting an Offer:
- All USG Internal employees interested, and eligible should visit usaid.ci.hr to apply. Applicants with P-net accounts can log-in from the above website to apply and first-time users will be required to register on the site before they can apply.
- Kindly note that when you apply via cellphone you are not able to complete the required questionnaire. And if you do not complete the required questionnaire for the position, you will automatically be eliminated from further review.
- For an application to be considered complete, please include a high-quality cover letter, explaining why you are qualified for the position and a CV of no more than 4 pages. Failure to comply with these instructions may result in your application being considered “non-responsive” and eliminated from further consideration.
- Offers must be received by the closing date and time specified in Section I.
- To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.
- The U.S. Mission in South Africa provides opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The United States Agency for International Development (USAID) also strives to ensure equal employment opportunity in all personnel operations.
- Only short-listed candidates will be contacted. Applicants who do not follow the application instructions may be dropped from further consideration.
Points of Contact:
- Carol Masemola, Telephone: (012) 452-2058
- Lavinia Denation, Telephone: (012) 452-2054
- Thabang Mothupi, Telephone: (012) 452-2198
- Heather Franklin, Telephone: (012) 452-2028
- Seja Matlakala, Telephone: (012) 452-2358
- Engeline Sebego, Telephone: (012) 452-2188
- Odessa Sifora, Telephone: (012) 452-2112
- Alicia Veldman, Telephone: (012) 452-2088
- Kim Sias, Telephone: (012) 452-2206
This position is open to Lesotho citizens and Lesotho permanent resident permit holders. USAID Lesotho management will consider nepotism/conflict of interest, budget, need for continuity, and residency status in determining successful applications. Current USG employees on probationary status (i.e., within their first year of employment) are not eligible to apply.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
Three (3) references, who are not family members or relatives, with working telephone and e-mail contacts. The references must be able to provide substantive information about your past performance and abilities. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation of the application.
This position will be compensated in accordance with the U.S. Mission for Lesotho’s Local Compensation Plan (LCP). The successful candidate’s salary level will be based on prior job-related experience and salary history.
REQUIRED FORMS FOR CCNPSC HIRES
Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the forms.
The plan includes basic salary, miscellaneous allowance, pension fund and medical aid subsidy.
Every CCNPSC staff member in the Mission regardless of agency affiliation is required as a condition of employment, to pay their taxes to the Lesotho Government.
USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO CCNPSCs
USAID regulations and policies governing CCNPSC awards are available at these sources:
- USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
- Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms will be used for this contract.
- Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
- Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE Regulations .
CCN PSCs may participate in temporary duty (TDY) travel to USAID/Washington and other Missions in order to participate in the Foreign Service National Fellowship Program described in ADS 495maa.