The Senior Data Management and Reporting Specialist in the USAID Health Office leads a team of staff who are responsible for all data management and reporting activities for the USAID/Health Office. The Specialist is responsible for ensuring data quality, timeliness, and accessibility for more than 1,500 input, output, outcome, and impact measures that are collected on a weekly, monthly, and quarterly basis for 40 implementing mechanisms.

The Specialist will execute this responsibility by: (1) Developing and leading the implementation of the USAID’s strategic vision that determines how implementing partners collect, quality assure, report, and access all programmatic data; (2) Establishing protocols and implementation plans and procedures for data management, data quality assurance, data governance, reporting and data access; (3) Supervising the daily operations of the Data Management and Reporting team with a wide range of critical responsibilities in data management, data science, data reporting, and health management information systems; (4) Leading technical guidance to implementing partners in advanced health information system analytics. The functions of the Senior Data Management and Reporting Specialist will allow USAID to establish and implement improved information management principles, practices, guidelines and standards within USAID and our implementing partners and to ensure data integrity and quality data are collected, available and accessible for partner accountability, cost efficacy of USAID programming, and programmatic sustainability.

 

 

The Specialist will develop and implement a strategic vision for how all USAID health implementing partners collect, quality assure, report, and access all programmatic data. This vision will be executed through the development of protocols and implementation plans and procedures for data management, data quality assurance, data governance, reporting, and data access. Through significant, high-level collaboration with the GoSA, the Specialist will ensure that USAID’s strategic vision for data management and reporting meets USAID implementation and contractual responsibilities and supports and aligns to the GoSA’s vision and data management reporting plans. The Specialist will test, refine, and validate the strategic vision and corresponding protocols for data management to establish and overarching data governance plan for the USAID/Southern Africa health office.

The Specialist will lead the day-to-day management of USAID’s Data Management and Reporting team through the development of a teamwork plan that will include a wide range of critical responsibilities in data management, data science, data reporting, and health management information systems. S/he will ensure that the relevant deliverables and deadlines as articulated in the teamwork plan are met. The Specialist will set work objectives and conduct performance management of team members, and s/he will ensure coordination of team activities across other teams in the health office. S/he will ensure visibility of the team’s activities through work plan feedback and various dissemination channels.  

USAID implementing partners utilize multiple national health management information systems (HMIS) to closely monitor their implementation activities in more than 1,300 public health facilities and communities across more than 30 districts in South Africa. The Specialist will lead the development and dissemination of technical guidance to more than 40 implementing partners in the utilization of health management information systems and their resulting data. S/he will ensure compliance with South African and American data privacy protections and acts in USAID’s technical guidance, and s/he will provide extensive mentoring and technical support to implementing partners to ensure successful compliance to this guidance.  

The Senior Data Management and Reporting Specialist also serves as project or activity manager. Following certification, the Specialist is delegated all authorities and responsibilities commensurate with a Contracts /Agreement Officers Representatives (COR/AOR) for PEPFAR-funded awards and contracts issued by USAID South Africa Bilateral Program, as well as USAID/Washington-procured Field Support activities. In this context, the Specialist is responsible for technical and financial oversight of the implementing partner(s), reviewing reports, scopes of work, and other documents. The Specialist reviews and determines appropriateness of contract modifications and submits relevant recommendations to the Senior Acquisition and Assistance Specialist. The Specialist discusses directly with counterpart officials and with the contractor on all aspects of financial expenditures and recommends action to the Senior Acquisition and Assistance Specialist.  

CCN PSCs may participate in temporary duty (TDY) travel to USAID/Washington and other Missions in order to participate in the Foreign Service National Fellowship Program described in ADS 495maa.

 

Job Knowledge: Demonstrate a clear understanding of information and data management as it relates to implementation of health programs; the ability to work collaboratively and autonomously. Knowledge of data analytics, database management is required. Knowledge of epidemiology, health management information systems, and health services provision in South Africa is required. Knowledge of USAID policies, procedures, and reporting requirements is required. Experience working with one or more international agency systems, including USAID and/or organizations with USAID Cooperative Agreements, UN Agencies, or CDC is required. Knowledge and understanding of South African Government, and public and private health systems, and USAID project principles are also required.

Skills and Abilities: Strong data analytics, negotiation, representation, and communication skills. The ability to present ideas and plans in a clear and concise manner both verbally and in writing, and to both solicit input from and provide guidance to technical group in a logical manner. Experience working with databases, including MS Excel and MS Access. Evidence of excellent interpersonal, facilitation and teambuilding skills/experience will be required.

 

Post Entry Training: The Specialist will undergo on-the-job technical training appropriate to HIV/AIDS programming, together with training to qualify him/her as a C/AOR, if necessary.

Supervision Received: Supervised by the Strategic Information Team Lead.

 

Supervision Exercised: 4 members of the Data Management and Reporting Team:

- Data Analytics Specialist

- SI Specialist

- Project Assistant

- SI Data Scientist Advisor

 

Available Guidelines: Federal Acquisition Regulation (FAR); AID Acquisitions Regulations (AIDAR; AID Automated Directives System (ADS Series); Contract Information Bulletins (CIBs); Office of Procurement Acquisition Memorandum (OPAMS); U.S. Department of State Standardized Regulations; Federal Travel Regulations; Office of Management and Budget (OMB); Circulars and Controller General Decisions; USAID Mission Orders, Project Papers, Mission Strategy, and other documents available, USAID policies and procedures, Technical Documents and Policy Papers.

 

Exercise of Judgment: The Specialist operates independently, and his/her work is reviewed primarily on the basis of results achieved within the broad constraints of policy and priorities.

Authority to Make Commitments: As prescribed by USAID regulations and Mission policies. If designated, the specialist may exercise the authority given to designated activity managers and COR/AORs, and if designated may make administrative arrangements consistent with ADS guidance and Mission policy. The Specialist must act and establish priorities based on available guidelines and professional judgment. Guidance should be sought when needed, and the immediate supervisor informed of activity and project status.

Nature, Level, and Purpose of Contacts: The Specialist has routine and frequent contact with senior officials of the National and Provincial Departments of Health and the Department of Public Service Administration. The Specialist also has contact with key NGO Chief Officers, USAID/Washington, institutional contractors and consultants.

 

Time Expected to Reach Full Performance Level: One year.

 

 

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

 

The following factors, and points for each, will be the basis for the evaluation of applications meeting the required minimum qualifications. All applications will be evaluated based on the documentation submitted with the application. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation.

1.     Work Experience (30 points) 

2.     Job Knowledge (40 points)

3.     Abilities and Skills (20 points) 

4.     Education (10 points)

The successful candidate will be selected based upon the following:

 

·       A preliminary review of the applicant's submitted package (which includes the cover letter and CV) to establish that minimum educational, work experience and English writing fluency requirements are met.

·       Assessments to include English writing skills, and Microsoft Office proficiency that might include any of the following: Word, Excel, PowerPoint; and any technical skill test that might be deemed appropriate

·       A personal face to face interview

·       Reference checks

 

USAID/SA’s Human Resources Section will perform the preliminary review (Step 1 above) to eliminate those applications that do not meet the minimum educational and written English language requirements before forwarding the rest to the Technical Office or Technical Evaluation Committee (TEC) for further review and assessment.

 

The TEC will review each of the forwarded applications against the established evaluation criteria to develop a shortlist of applicants to be tested and possibly interviewed. Applicants will be contacted for testing (Step 2) and/or possibly interviews. Based on the results of the tests an applicant may be dropped from the interview list.

 

Following the interview (Step 3), during which the applicant will be evaluated against the established criteria, the TEC will make a preliminary determination of candidates to be considered for employment and forward that list to HR. The TEC Chairperson will conduct and document reference checks (Step 4) and advise the TEC members of the results of these checks. Please note that references may be solicited from current as well as former supervisors in addition to the references you provide in your application package. References will only be solicited for those interviewed applicants who are being considered for ranking. 

 

Based on this final input, the TEC will make its final decision on candidate ranking, prepare a selection memo for the review and approval of the Contracting Officer, after which an offer of employment will be made to the successful candidate. Unsuccessful candidates who were interviewed will be contacted and advised of their non-selection. As positive medical and security clearances are a condition of employment, the selected candidate will undergo stringent investigation prior to employment with USAID/SA.

 

All interested and eligible candidates should visit http://usaid.ci.hr to apply. Applicants with P-net accounts can log-in from the above website to apply and first-time users will be required to register on the site before they can apply.

• Kindly note that when you apply via cellphone you are not able to complete the required questionnaire. And if you do not complete the required questionnaire for the position, you will automatically be eliminated from further review.

• For an application to be considered complete, please include a high-quality cover letter, explaining why you are qualified for the position and a CV of no more than 4 pages. Failure to comply with these instructions may result in your application being considered “non-responsive” and eliminated from further consideration.

• Offers must be received by the closing date and time specified in Section I.

• To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

• The U.S. Mission in South Africa provides opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status or sexual orientation. The United States Agency for International Development (USAID) also strives to ensure equal employment opportunity in all personnel operations.

• Only short-listed candidates will be contacted. Applicants who do not follow the application instructions may be dropped from further consideration.

·       Heather Franklin, Telephone: (012) 452-2028

·        Lavinia Denation, Telephone: (012) 452-2054

·        Thabang Mothupi, Telephone: (012) 452-2198

·        Engeline Sebego, Telephone: (012) 452-2188

·        Odessa Sifora, Telephone: (012) 452-2112

·        Carol Masemola, Telephone: (012) 452-2058

·        Kim Sias, Telephone: (012) 452-2206

·        Alicia Veldman, Telephone: (012) 452-2088

This position is open to South African citizens and South African permanent resident permit holders. USAID Southern Africa management will consider nepotism/conflict of interest, budget, need for continuity, and residency status in determining successful applications. Current USG employees on probationary status (i.e., within their first year of employment) are not eligible to apply.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies

for prohibited personnel practices, and/or courts for relief.

Three (3) references, who are not family members or relatives, with working telephone and e-mail contacts. The references must be able to provide substantive information about your past performance and abilities. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation of the application. 

VI. COMPENSATION

This position will be compensated in accordance with the U.S. Mission for South Africa’s Local Compensation Plan (LCP). The successful candidate’s salary level will be based on prior job-related experience and salary history.

Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the forms.

The plan includes basic salary, miscellaneous allowance, pension fund and medical aid subsidy.

Every CCNPSC staff member in the Mission regardless of agency affiliation is required as a condition of employment, to pay their taxes to the South African Government.

USAID regulations and policies governing CCNPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms will be used for this contract.

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds- cibs .

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE Regulations 

Education: Master’s degree in public health, public policy, epidemiology, demography, social or science or related field, and with demonstrated emphasis on data analytics or other information management required.

 

Prior Work Experience: Minimum seven years’ work experience in the monitoring and evaluation of public health programs in South Africa required. PEPFAR/South Africa U.S. government experience and PEPFAR implementing partner experience required.

Language Proficiency: Level IV (fluent) English in writing, speaking and listening ability is required.