Project Development Specialist – OVCY

Listing reference: usaid_000131
Listing status: Under Review
Apply by: 27 June 2024
Position summary
Industry: Medical, Health & Social Care
Job category: Health, Fitness, Medical and Optometry
Location: Pretoria
Contract: Permanent
Remuneration: R847,979 – R1,187,164 per annum
EE position: No
For an application to be considered complete, please include a high-quality cover letter, (optional), explaining why you are qualified for the position and a CV of no more than 4 pages along with written responses, of no more than 750 words, to factors 1 and 2. These documents should be combined and uploaded as one document. 1.SOLICITATION NO.: 72067424R10015 2. ISSUANCE DATE: June 13, 2024 3. CLOSING DATE/TIME: June 27, 2024, at 17:00, Local Time, Pretoria, South Africa 4. POINT OF CONTACT: Kim Sias at 5. POSITION TITLE: Project Development Specialist – OVCY 6. MARKET VALUE: R847,979 – R1,187,164 per annum, equivalent to FSN Grade 11. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Southern Africa. Final compensation will be negotiated within the listed market value. 7. PERIOD OF PERFORMANCE: Five years renewable contract subject to funds availability and need for the position. 8. PLACE OF PERFORMANCE: Pretoria, South Africa, with possible travel as stated in the Statement of Duties. 9. SECURITY LEVEL REQUIRED: Facility access 10. AREA OF CONSIDERATION: Internal and external applicants 11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.
Job description

Basic Function of Position:
The USAID/South Africa (SA) Health Office (HO) manages one of the largest President’s Emergency Plan for AIDS Relief (PEPFAR) programs in the world. In order to accelerate epidemic control, USAID supports comprehensive community-based services (e.g., HIV Testing Services
[HTS]; HIV prevention for Adolescent Girls and Young Women (AGYW); Orphans and Vulnerable Children and Youth [OVCY] and Children, Adolescents and Families in the HIV Epidemic services; Gender-Based Violence (GBV) services, and Demand Creation activities). USAID/Southern Africa leads the PEPFAR OVC program in South Africa. Specifically, the OVC Specialist is responsible for
the following:
● Overseeing Children, Adolescents and Families in the HIV Epidemic (CAFHE) activities with a
special focus on Adolescent Girls and Young Women aimed at achieving epidemic control.
● Providing technical support and leadership to USAID grantees and contractors and the South
African government.
● Coordinating with other U.S. government agencies, development partners, and the private
Major Duties and Responsibilities:
Program/Project Management (40%)
  • Act as Contracting Officer’s Representative and/or Agreement Officer’s Representative for contracts and/or agreements in the USAID/Southern Africa OVC and CAFHE portfolio, including management of budgets as well as administrative, financial, and technical management and oversight of contracts and agreements.
  • Participate in the strategic design and procurement of OVC service delivery activities.
  • Lead the design of special studies and evaluations related to OVC and related activities.
  • Implement interventions to leverage technology and innovation to accelerate epidemic control.
  • Establish innovative partnerships and linkages with multilateral and bilateral donors, foundations, and/or corporations to strengthen programmatic linkages and expand opportunities for sexuality education regarding sexuality and HIV risk reduction; and promotes healthy decision-making.
  • Oversee compliance of USAID/South Africa OVC and CAFHE programs with South African Government and U.S. Government policies and guidelines.
  • Participate and lead Site Improvement through Monitoring System (SIMS) visits to community sites ensuring appropriate coordination with partners, local counterparts.
Strategic and Technical Leadership (30%)
  • Act as a senior technical specialist and as a senior subject matter expert on issues of CAFHE and OVC, including South African Government HIV Prevention priorities, e.g., She Conquers, You Only Live Once.
  • Coordinate closely with Department of Social Development (DSD) counterparts at the national, provincial, and district levels.
  • Coordinate USAID activities aligned with PEPFAR special initiatives (e.g., DREAMS, GBV) at the national, provincial, and district levels as required.
  • Implement strategies to leverage the capabilities of the public, private, and non-governmental organization (NGO) sectors to improve the South African social development system.
  • Implement strategies to improve the basket of community services within urban, peri-urban, rural, and informal contexts.
  • Implement strategies to improve facility-community referral and linkage systems.
  • Represent USAID to external organizations and audiences at key professional meetings and
  • conferences as assigned.
  • Represent USAID on South African government working groups.
PEPFAR Technical Working Groups (30%)
  • Participate in the U.S. Government Interagency HIV Prevention Technical Working Groups.
  • Establish and maintain close working relationships and technically represent USAID to all levels of staff at relevant USAID operating units, implementing partners, U.S. Embassy Pretoria, PEPFAR Coordination Office, Centers for Disease Control and Prevention, U.S. Department of Health and Human Services, the Office of the Global AIDS Coordinator and
  • U.S. Congress.
CCN PSCs may participate in temporary duty (TDY) travel to USAID/Washington and other Missions in order to participate in the Foreign Service National Fellowship Program described in ADS 495maa.
Job Knowledge:  Advanced understanding of PEPFAR and the role of USAID in PEPFAR’s implementation of HIV Prevention programs supporting Children Adolescents and Families in the HIV Epidemic. Knowledge of South African government priorities (e.g., National Strategic Plans). Knowledge of the roles of community cadres (e.g., Social Workers, Social Auxiliary Workers, Community Caregivers, Youth and Childcare Workers). Knowledge of HIV epidemiology and the social impact of HIV and AIDS and the impact of schools as a place of safety (e.g., HTS, HIV prevention for AGYW; OVC services; GBV services supportive linkage to HIV services) and the social determinants of health.
Skills and Abilities: The ability to operate independently with limited direct supervision of day-to-day activities is required. Strong analytical and quantitative skills. Strong computer software skills. Strong interpersonal communication and excellent oral presentation and writing skills. Ability to work within diverse teams. Strong diplomacy and negotiation skills. Ability to travel is required.
Post Entry Training: The Specialist will be required to undergo USAID training in Introduction to the Program Cycle, Project Design and Management, and maintain a COR/AOR certification as well as PEPFAR specific training in DATIM, Panorama and SIMS.
Supervision Received: Supervised by the Health Office Deputy Director.
Supervision Exercised: The supervision of other staff is not contemplated.
Available Guidelines: Federal Acquisition Regulation (FAR); AID Acquisitions Regulations (AIDAR; AID Automated Directives System (ADS Series); U.S. Department of State Standardized Regulations; Federal Travel Regulations; Circulars and Controller General Decisions, USAID Mission Orders, Project Papers, Mission Strategy, and other documents available, USAID & OGAC policies and procedures, Technical Documents and Policy Papers.
Exercise of Judgment: A high degree of independent judgment and initiative is expected. The Specialist receives minimal day-to-day supervision, and general technical direction. The Specialist is expected to carry out all duties in an independent manner, calling on the supervisor for policy and decision-making matters.
Authority to Make Commitments: Follows and interprets USAID activity management and implementation guidelines. Approves funds disbursement under Agency Agreement. The Specialist exercises the authority given to activity managers and CORs/AORs and may make administrative arrangements consistent with ADS guidance and Mission and Office policy. The Specialist takes action and establishes priorities based on available guidelines and professional
judgment. Guidance is sought when needed, and superiors informed of activity and project status. Within the scope of the authority delegated, the Specialist may indicate to ranking counterpart and IP officials that they will make a recommendation to USAID on a specific activity, issue, or problem. The Specialist has no independent authority to commit the USG to the expenditure of funds.
Nature, Level, and Purpose of Contacts: The Specialist has routine and frequent contact with officials from many levels of the U.S. Consulates, USG colleagues, implementing partners, and the Government of South Africa.
Time Expected to Reach Full Performance Level: One year.
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at
The following factors, and points for each, will be the basis for the evaluation of applications meeting the required minimum qualifications. All applications will be evaluated based on the documentation submitted with the application. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation.
FACTOR #1 - Relevant Work Experience 35 points:
● Seven years’ experience in program/project management.
● Experience working with the South African government.
● Experience working with international donors and managing PEPFAR programs.
● Experience developing work plans and performance monitoring systems.
FACTOR #2 – Job Knowledge - 35 points:
● Advanced understanding of PEPFAR.
● Knowledge of South African government priorities (e.g., National Strategic Plans).
● Knowledge of the roles of community cadres (e.g., Social Workers, Social Auxiliary Workers, Community Caregivers, Youth and Childcare Workers).
● Knowledge of HIV epidemiology and the social impact of HIV and AIDS and the impact of schools as a place of safety (e.g., HTS, HIV prevention for AGYW; OVC services; GBV services supportive linkage to HIV services) and the social determinants of health on children adolescents and families in the HIV and TB Epidemic.
FACTOR #3 – Skills & Abilities - 30 points:
● Demonstrated excellent written communication and ability to communicate information in objective, transparent, accurate, and concise written form.
How the Selection will be made:
● After the closing date for receipt of applications, applications will be reviewed for submission requirements and the established minimum requirements for the position. Applications that meet the minimum requirements will be forwarded to a Technical Evaluation Committee (TEC).
● The TEC will review each of the forwarded applications against the established evaluation criteria to develop a shortlist of applicants to be tested and possibly interviewed.
● Shortlisted applicants may be further evaluated. Assessments to include English writing, computer and other technical skills may be administered to determine competitively ranked applicants for possible interviews. Competitively ranked applicants will be interviewed. Reference checks will be made only for the interviewed applicants.
● Following the interview, during which the applicant will be evaluated against the established criteria, the TEC will make a preliminary determination of applicants to be considered for employment and conduct and document reference checks. Please note that references may be solicited from current as well as former supervisors in addition to the references you provided in application packages. References will only be solicited for those interviewed applicants who are being considered for ranking. The applicant’s references must be able to provide substantive information about their past performance and abilities. If an applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the applicant’s cover letter; USAID will delay such reference checks pending the applicant’s concurrence.
● Based on this final input, the TEC will make its final decision on applicant ranking and submit a selection memo to the Contracting Officer (CO) for final determination on whether an offer of employment will be made. Unsuccessful applicants who were interviewed will be contacted and advised of their non-selection. As a positive medical clearance and security certification are a condition of employment, the selected candidate will undergo a stringent
investigation prior to employment with USAID/SA.
Submitting an Offer:
All interested and eligible candidates should visit to apply. Applicants with PNet accounts can log-in from the above website to apply and first-time users will be required to register on the site before they can apply.
● Kindly note that when you apply via cellphone you are not able to complete the required questionnaire. And if you do not complete the required questionnaire for the position, you will automatically be eliminated from further review.
● For an application to be considered complete, please include a high-quality cover letter, (optional), explaining why you are qualified for the position and a CV of no more than 4 pages along with written responses, of no more than 750 words, to factors 1 and 2. These documents should be combined and uploaded as one document. Failure to comply with these instructions may result in your application being considered “non-responsive” and eliminated from further consideration.
● Offers must be received by the closing date and time specified in Section I.
● The U.S. Mission in South Africa provides opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status or sexual orientation. The United States Agency for International Development (USAID) also strives to ensure equal employment opportunity in all personnel operations.
● Only short-listed applicants will be contacted. Applicants who do not follow the application instructions may be dropped from further consideration.
Points of Contact:
·       Kim Sias , Telephone: (012) 452-2206.
This position is open to South African citizens and South African permanent resident permit holders. USAID Southern Africa management will consider nepotism/conflict of interest, budget, need for continuity, and residency status in determining successful applications. Current USG employees on probationary status (i.e., within their first year of employment) are not eligible to apply.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies
for prohibited personnel practices, and/or courts for relief.
Three (3) references, who are not family members or relatives, with working telephone and e-mail contacts. The references must be able to provide substantive information about your past performance and abilities. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation of the application.
1. The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:
a. Conditional Selection Letter
b. Security Eligibility Requirements
c. Medical Clearances or Statements
As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: basic salary, miscellaneous allowance, pension fund and medical aid subsidy in accordance with the Local Compensation Plan.
Every CCNPSC staff member in the Mission regardless of agency affiliation is required as a condition of employment, to pay their taxes to the South African Government.
USAID regulations and policies governing CCNPSC awards are available at these sources:
  1. 1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With aCooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at
  3. 2. Contract Cover Page form AID 309-1 available at will be used
  4. for this contract.
3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at .

4. Ethical Conduct
By the acceptance of a USAID personal services contract as an individual, the contractor will
be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the
Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with
General Provision 2 and 5 CFR 2635. See Regulations
5. PSC Ombudsman
The PSC Ombudsman serves as a resource for any PSC who has entered into a contract with
the United States Agency for International Development and is available to provide clarity on
their specific contract with the Agency. Please visit our page for additional information:
The PSC Ombudsman may be contacted via:

6. FAR Provisions Incorporated by Reference

Minimum requirements

Education: Bachelor’s degree in social work, behavioral sciences or similar social science-related fields is required.
Prior Work Experience: Minimum of seven (7) years relevant work experience. Relevant work experience for this position is experience in program/project management, experience working with the South African government and experience working with international donors and managing PEPFAR programs. The Specialist must demonstrate experience developing work plans and performance monitoring systems.
Language Proficiency: English language fluency (Level IV English), in oral, reading and written

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