The Janitor is responsible for cleaning and sanitizing the USAID/Southern Africa offices and bathrooms and providing escorting services when all other facilities staff members are occupied.

 

 

General cleaning (35%)

Under the supervision of the Operations Maintenance Assistant, the job holder will clean USAID office space on the ground and first floors of the USAID Building, including dusting, waxing, and polishing office furniture, emptying waste baskets, vacuuming, and mopping. The job holder will also respond to once off cleaning requests and emergency cleaning that may result from spills, accidents, equipment failure etc.

Bathroom cleaning (35%)

The job holder cleans the restrooms; disinfecting and deodorizing lavatories, commodes and other restroom features, polishes, and cleans water fountains, replaces soap, deodorizer, towels, and toilet tissue.

Escorting and Reporting defects (20%)

The job holder is responsible for escorting outside contractors when no other facilities staff is available and for reporting defects such as cleaning utilities, blocked drains, and leaking plumbing to the supervisor.

Sanitizing & OSHA (10%)

The job holder is responsible for the daily sanitizing of work and public spaces for the prevention of communicable diseases. The job holder is responsible for the daily sanitizing of bathrooms and associated surfaces for the prevention of communicable diseases. The job holder is also responsible for reporting situations that might put USAID staff health and safety at risk examples include, mold, open wires, open service closets and other equipment or devices that seems out of place.

 

 

a. Supervision Received: The position is supervised by the Operations Maintenance Assistant.

b. Supervision Exercised: The supervision of other USAID staff is not contemplated.

c. Available Guidelines:

General cleaning guidelines provided by supervisor.

d. Exercise of Judgment: Very limited need to exercise judgment, the job holder may adjust

his\her current schedule in order to deal with an emergency like a spill or leaking toilet.

e. Authority to Make Commitments: The job holder has no authority or need to make commitments.

f. Nature, Level, and Purpose of Contacts: Daily contact with USAID staff in undertaking job holder’s cleaning assignments.

g. Time Expected to Reach Full Performance Level: 6 months.

 

 

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

 

The following factors, and points for each, will be the basis for the evaluation of applications meeting the required minimum qualifications. All applications will be evaluated based on the documentation submitted with the application. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation.

FACTOR #1 - Relevant Work Experience 50 points - 1 year work experience in cleaning for a large company (100 employees).

FACTOR #2 - Job Knowledge - 50 points: Basic understanding of Office Health & Safety and basic knowledge of sanitizing bathrooms, kitchens and workspaces.

Total 100

Selection Process:

● After the closing date for receipt of applications, applications will be reviewed for submission requirements and the established minimum requirements for the position. Applications that meet the minimum requirements will be forwarded to a Technical Evaluation Committee (TEC).

● The TEC will review each of the forwarded applications against the established evaluation criteria to develop a shortlist of applicants to be tested and possibly interviewed.

● Shortlisted applicants may be further evaluated. Assessments to include English writing, computer and other technical skills may be administered to determine competitively ranked applicants for possible interviews. Competitively ranked applicants will be interviewed. Reference checks will be made only for the interviewed applicants.

● Following the interview, during which the applicant will be evaluated against the established criteria, the TEC will make a preliminary determination of applicants to be considered for employment and conduct and document reference checks. Please note that references may be solicited from current as well as former supervisors in addition to the references you provided in application packages. References will only be solicited for those interviewed applicants who are being considered for ranking. The applicant’s references must be able to provide substantive information about their past performance and abilities. If an applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the applicant’s cover letter; USAID will delay such reference checks pending the applicant’s concurrence.

● Based on this final input, the TEC will make its final decision on applicant ranking and submit a selection memo to the Contracting Officer (CO) for final determination on whether an offer of employment will be made. Unsuccessful applicants who were interviewed will be contacted and advised of their non-selection. As a positive medical clearance and security certification are a condition of employment, the selected candidate will undergo a stringent investigation prior to employment with USAID/SA..

 

● All interested and eligible candidates should visit http://usaid.ci.hr to apply. Applicants with PNet accounts can log-in from the above website to apply and first-time users will be required to register on the site before they can apply.

● Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

● Kindly note that when you apply via cellphone you are not able to complete the required questionnaire. And if you do not complete the required questionnaire for the position, you will automatically be eliminated from further review.

● For an application to be considered complete, please include a high-quality cover letter, explaining why you are qualified for the position and a CV of no more than 4 pages. Failure to comply with these instructions may result in your application being considered “non-responsive” and eliminated from further consideration.

● Offers must be received by the closing date and time specified in Section I.

● The U.S. Mission in South Africa provides opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status or sexual orientation. The United States Agency for International Development (USAID) also strives to ensure equal employment opportunity in all personnel operations.

● Only short-listed applicants will be contacted. Applicants who do not follow the application instructions may be dropped from further consideration.

● Mary-Jane Molema, Telephone: (012) 452-2358

● Heather Franklin, Telephone: (012) 452-2028

● Lavinia Denation, Telephone: (012) 452-2054

● Thabang Mothupi, Telephone: (012) 452-2198

● Engeline Sebego, Telephone: (012) 452-2188

● Odessa Sifora, Telephone: (012) 452-2112

● Carol Masemola, Telephone: (012) 452-2058

● Alicia Veldman, Telephone: (012) 452-2088

● Kim Sias, Telephone: (012) 452-2206

This position is open to South African citizens and South African permanent resident permit holders. USAID Southern Africa management will consider nepotism/conflict of interest, budget, need for continuity, and residency status in determining successful applications. Current USG employees on probationary status (i.e., within their first year of employment) are not eligible to apply.

Three (3) references, who are not family members or relatives, with working telephone and e-mail contacts. The references must be able to provide substantive information about your past performance and abilities. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation of the application.

This position will be compensated in accordance with the U.S. Mission for South Africa’s Local Compensation Plan (LCP). The successful candidate’s salary level will be based on prior job-related experience and salary history.

Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the forms.

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS - the plan includes basic salary, miscellaneous allowance, pension fund and medical aid subsidy in accordance with the Local Compensation Plan.

Every CCNPSC staff member in the Mission regardless of agency affiliation is required as a condition of employment, to pay their taxes to the South African Government.

USAID regulations and policies governing CCNPSC awards are available at these sources:

 

1.     USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

2.     Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms will be used for this contract.

3.     Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds- cibs .

4.     Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE Regulations .

5. PSC Ombudsman The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for

International Development and is available to provide clarity on their specific contract with the Agency. Please visit our page for additional information:

https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

a. Education: Completion of Primary School is required.

b. Prior Work Experience: Minimum of one (1) year of manual work/cleaning experience is required.

c. Post Entry Training: The job holder will receive training in the use of cleaning tools, schedules, and areas of responsibility.

d. Language Proficiency: Level III (good working knowledge) English proficiency is required.

e. Job Knowledge: General knowledge of cleaning, sanitizing work and public spaces and of OSHA guidelines and regulations is required.

f. Skills and Abilities: The job holder must be conscientious and thorough in completing all cleaning assignments.